Job Description
We are looking for a detail-oriented Executive Assistant to provide comprehensive support to C-Suite executives. Based in Naples, Florida, this role demands exceptional organizational skills, discretion, and the ability to manage complex schedules, communications, and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring seamless executive operations and contributing to the efficiency of leadership functions.
Responsibilities:
• Organize and maintain executive calendars using Microsoft Outlook, efficiently scheduling meetings and resolving conflicts.
• Coordinate internal and external meetings by preparing agendas, materials, and ensuring all logistical arrangements are completed.
• Manage board administration, including meeting coordination, agenda creation, document distribution, and preparation of meeting packets.
• Attend board and committee meetings as required, taking comprehensive minutes and distributing them promptly.
• Arrange travel logistics for executives, securing cost-effective and efficient options for flights, accommodations, and transportation.
• Plan and execute executive-level events and meetings, ensuring hospitality needs are met and visitors are welcomed professionally.
• Maintain and oversee meeting spaces, ensuring readiness and appropriate setup.
• Proven experience managing executive calendars and scheduling appointments with precision.
• Proficiency in preparing and presenting board materials, including agendas and presentations.
• Strong skills in arranging comprehensive travel plans and itineraries.
• Expertise in formatting and editing detailed documents, reports, and presentations.
• Ability to handle sensitive information with confidentiality and discretion.
• Exceptional organizational and multitasking capabilities in a high-pressure environment.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook and PowerPoint.
• Excellent communication skills, both written and verbal, with a detail-oriented approach.
For immediate consideration, please reach out to Jenny Smith (Vice President/Senior Recruiting Manager) on LinkedIn or contact her at 239-900-1619.
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